Business Letter

1.      What is business letter?

A business letter is a formal letter used that by someone or organization in a company inside activity business to deliver information.

Letters of business are the most popular and the most widely written types of letters. Business letters are also the oldest form of official correspondence and perhaps the propagators of mailing system. 

Types of Business Letters 

Business Letters are basically of Two Types:

1)      Formal Business Letter – Formal business letters are the typical or standard business letters meant for legal or official correspondence. These include letters regarding business deals, order, claim, dispute settlement, agreements, information request, sales report and other official matters.                                           

2)      Informal Business Letter – Informal Business Letter has a laid back approach. It is used for casual correspondence but doesn’t necessarily has to have a casual tone of language. These letters include memorandums, appraisals, interview thanks, reference letters, cover letter, customer complaint letters, e-mails and others which are less 

      important or regular.

            2.      Metions parts of business letter!

1)      The Heading (The Retern Address) or Letterhead :

       Companies usually use printed paper where heading or letterhead is specially designed at the top of the sheet. It bears all the necessary information about the organisation’s identity.

2)      Addresses :

-          Your Address
The return address should be written in the top right-hand corner of the letter.

-          The Address of the person you are writing to
The inside address should be written on the left, starting below your address.

3)      Date :

       Different people put the date on different sides of the page. You can write this on the right or the left on the line after the address you are writing to. Write the month as a word.

4)      Salutation or greeting : 

-          Dear Mr or Mrs
If you do not know the name of the person you are writing to, use this. It is always advisable to try to find out a name.                                                                             

-          Dear Mr or Mrs (name)
If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the surname only. If you are writing to a woman and do not know if she uses Mrs or Miss, you can use Ms, which is for married and single women.

5)      The Body Paragraphs : 

       The body is where you explain why you’re writing. It’s the main part of the business letter. Make sure the receiver knows who you are and why you are writing but try to avoid starting with "I". Use a new paragraph when you wish to introduce a new idea or element into your letter. Depending on the letter style you choose, paragraphs may be indented. Regardless of format, skip a line between paragraphs.

6)      The Complimentary Close :

       

      The complimentary close is a short and polite remark that ends your letter. The close begins at the same justification as your date and one line after the last body paragraph. Capitalize the first word of your closing (Thank you) and leave four lines for a signature between the close and the sender’s name. A comma should follow the closing.

7)      Ending a letter :

  

-          Yours Faithfully
If you do not know the name of the person, end the letter this way.                          

-          Yours Sincerely
If you know the name of the person, end the letter this way. 

8)      Your signature :  

                                                                     
Sign your name, then print it underneath the signature. If you think the person you are writing to might not know whether you are male of female, put you title in brackets after your name. 

3. Give an example of business letter!

                       Purchase Order

 

Sumber :

https://targetstudy.com/letters/business-letter/ http://infilucille.blogspot.com/2016/09/pengertian-surat-bisnis-dan-macamnya.html http://www.nvtc.ee/e-oppe/Varkki/layout/rules_for_writing_formal_letters.html http://www.studyenglishtoday.net/business-letter-parts.html https://www.nmu.edu/writingcenter/parts-business-letter https://www.pinterest.com/pin/711568809851673686/